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Payroll Manager

Payroll Manager

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At Shiftgig, we’re driven by purpose, committed to the careers of our employees and connected to the communities we serve. Through technological and workplace innovation, we help change peoples’ lives for the better by offering them more freedom to work and live how they want.


Shiftgig offers competitive wages and benefits along with training and development programs to help you accomplish your professional objectives. Our open-door policy fosters a culture of open communication that allows every employee to have a voice in the company. It’s how the best ideas come to light—and why the best people choose to work at Shiftgig.


Shiftgig is seeking a Payroll Manager at our Corporate Headquarters in Chicago, IL. As Payroll Manager you will report directly to the Controller, and have the primary responsibility of managing multi-state weekly payroll for about 3,000 U.S. employees for multiple subsidiaries using ADP. This position will work closely with Accounting and Human Resources, partner providers, and internal clients.

  • Manage and guarantee weekly and semi-monthly disbursement of multi-state payrolls, including special runs, garnishments, benefits, payroll deductions, and taxes to 3,000+ employees consistent with federal and state wage and hour laws
  • Partner with Accounting, HR and Product teams in aligning and implementing a more sophisticated payroll and benefits system, including journal entries, account reconciliations, reporting, integration /syncing with other systems, improving reliability of data, and other related functions
  • Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations; update, communicate, and maintain Payroll Policies & Procedures for all companies
  • Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)
  • Ensure the payroll processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely
  • Supervise, coach, train and develop payroll staff, and help to educate the Operations staff on pay and wage-hour matters
  • Lead projects on payroll and timekeeping system updates, new configurations, and upgrades with internal product team
  • Communicate actively with Operations, HR and Billing to review cross-departmental impacts and reconcile data sharing and payroll related issues
  • Ensure accurate payroll record-keeping of W-2s, timekeeping, and other payroll related documents in compliance with tax and other government regulations
  • Audit W-4s, payroll balance sheets, YTD earnings, etc. and work with outside auditors, while maintaining SOX standards
  • Ensure confidentiality of payroll files, systems, and reports in compliance with various governmental regulations


  • Bachelor’s degree in Accounting or Finance
  • Certification as a payroll professional (CPP)
  • At least 5 years of progressive responsibility in payroll management with tax compliance responsibilities
  • Practical Experience with ADP Workforce Now for at least 2 years, preferred
  • Experience with NetSuite systems, beneficial
  • Full-range of experience in all aspects of employee compensation, wage-hour practices, and compliance with IRS regulations related to multi-state payroll processing, including overtime and supplemental pay rules, garnishments, multi-state tax earnings, and establishing new state employer accounts
  • Knowledge of federal, state and local tax and labor laws
  • Ability to maintain highly confidential information
  • A problem solver with strong conflict resolution and critical thinking skills
  • Able to utilize creative thinking to address problems
  • Strong analytical reasoning ability
  • Must be customer service focused, collaborative, flexible, and team oriented
  • Strong organizational and active listening skills
  • Proficient at Microsoft Office Suite (i.e. Excel; Word; PowerPoint)
  • Advanced Excel proficiency using use of formulas, and functions and pivot tables in Excel is required preferred

About Shiftgig

Shiftgig is the smartest and easiest way for the hourly workforce and businesses to connect.  We’re an on-demand, mobile marketplace working with the biggest brands in the food service, hospitality, retail and warehouse industries. Our workers, which we call Specialists, use our mobile app to claim shifts and choose when, where and for who they want to work. Our Clients streamline their business by managing their temporary labor directly from the Shiftgig app.  In addition, we pre-qualify all of our Specialists, including a background check and skills assessment.


Our mission is to connection millions of people with millions of shifts!